Exactly What to Say

Follow up on a person's decision

Instructions

Prepare your approach before reaching out.
Before you talk to the person you need to check in with, take a moment to think about what you hope to get from the conversation. Try to come up with a way to ask about what you're waiting for without sounding like you're blaming them for anything. Think about the task or decision you're asking about and imagine how they might be feeling. Planning like this helps you be kind and understanding from the start.
Start the conversation by acknowledging their situation.
When you begin your follow-up, start with a statement that shows you understand they might be busy or have had other priorities. For example, you could say, "I know things have been really hectic for you..." This shows empathy and sets a positive tone for the conversation.
Use a gentle nudge to ask about progress.
Instead of directly asking if they've done what you're waiting for, phrase your question in a way that assumes there might be a good reason they haven't. Saying, "I'm guessing you haven't gotten around to..." opens the door for them to either share their progress or explain what's been holding them back. It's a non-confrontational way to get an update.
React positively, regardless of the response.
If they haven't done what you hoped, respond with understanding and offer help or a solution if possible. If they have made progress, express your appreciation. This step ensures that the conversation remains positive and constructive, no matter the outcome.
Discuss the next steps or a new timeline.
Depending on their response, talk about what comes next. If they need more time, ask them what timeline seems realistic for them. If they're ready to move forward, discuss the immediate next steps. This clarifies expectations and keeps things moving.
End the conversation on a supportive note.
Regardless of the outcome, close your conversation by expressing your support and availability to assist. You might say, "Let me know if there's anything I can do to help," which reinforces a positive relationship and encourages open communication in the future.